Each member of our multi-cultural team is trained to the highest standards and is committed to achieving the extraordinary. If you think you have what it takes to complement our unique offering, we would like to hear from you.
At Elitavia Malta Ltd., a private aviation company specialising in aircraft management and charter sales we are looking for a full time Office Administrator to work in our Malta Office located near Safi Aviation Park.
Your responsibilities will include:
- Basic administration duties such as taking care of the company phone calls, post, DHL and local courier shipments, ordering office supplies and maintaining a presentable office space
- Take charge of office expansion and office furnishings
- Arrange and coordinate movements of original documents to lawyers offices, Government Departments, Elitavia Crews, Clients etc. including when necessary taking/collecting documents personally,
- Provide support on Aircraft registration process, Customs import of aircraft, invoice checking, preparation and maintenance of budgetary information, airport pass management, administration relating to risk register etc.
- Follow up and provide secretary and agenda control for meetings and Technical Admin Support for all departments
- Organisation of any local events
- Support various data entry tasks in Company software
- HR admin tasks
Skills and Qualifications required:
- Adequate education level preferably at MQF / EQF level 4 or 5 or better.
- Qualifications in secretarial studies or basic HR admin will be an advantage
- Excellent Online and Phone Etiquette
- Excellent command of English, Maltese would also be a preferred although not essential
- Familiarity with office management procedures and basic accounting principles
- Proficiency in MS Office applications and basic software
- Having a can-do-attitude in solving issues with parallel tasks being managed concurrently
- Must have a driving licence, and own car
- Must possess a clean Police Conduct
- Previous experience in Office Administration will be considered an asset